When a user creates a meeting invitation, the invitation is delivered to the external email address that is set up in these steps. The calendar integration application polls this external email address, and populates the meeting room with the necessary data. Clicking the meeting link contained in the email directs the user to the appropriate Sametime meeting room.

Administering Sametime Advanced 8.5.2 Interim Feature Release 1 documentation > Setting up calendar integration with the Sametime Meeting Server